Dept of Education Logo
Dept of Education Logo
Home | About Us | Accountability/Assessment | Certification | Data Collection & Reports | Innovations | Legislation/Hearings/Rules | NH Schools | Professional Development | Employment Opportunities | Contact Us | Search | Calendar
Department of Education - an official New Hampshire Government website
Smaller text size Reset text size Larger text size
skip navigation
students artwork
Subject indexABCDEFGHIJKLMNOPQRSTUVWXYZ0 thru 9

Colleges & Universities


Evaluation Procedures

  • A representative from the requesting institution sets up a meeting with the division director, or designated representative, to discuss proposed plans. A written, signed, request shall be submitted that includes
    • approval being sought
    • the reason therefore
    • the process used to develop the plan/request
    • proposed timeline
    • evidence of distinctions between proposed offerings and those currently offered by NH institutions.
  • The institution forwards six (6) hard copies (spiral bound preferred) and an electronic version of the institutional plan according to Pos 1000 , with check made payable to: Treasurer, State of New Hampshire (see Schedule of Required Fees).
  • The division director and Commission chair (may include Executive Committee) decide on an appropriate Evaluation Team. A site visit date is then determined and confirmed. Evaluators will sign an Evaluator Agreement and track expenses. They will submit an Expense Report, Alternate W-9 Form, and Vendor Application Form to the Commission who will, in turn, invoice the institution who is responsible for payment. Checks will be made payable to evaluators and returned to the Commission.
  • The division director notifies the chairpersons of both the House and Senate Education Committees so that each may appoint a member to participate on the Evaluation Team.
  • The Evaluation Team is forwarded confirmation letters, along with the institutional plan, history of the institution, administrative rules, procedures, a list of the Evaluation Team, Evaluator Agreement, and Expense Report. A confirmation letter is also forwarded to the president of the institution. An agenda/schedule for the visit is prepared by either the division director, chairman of the Evaluation Team, or a combination thereof.
  • At the site visit, the following areas are considered by the Evaluation Team in the context of Pos 1000:
Purpose and Mission
Organization and Governance
Educational Program
Graduation Requirements
Faculty
Student Body
Student Records
Library
Facilities & Technologies
Financial Resources
Public Disclosure
  • Following the visit, the team chair gathers feedback from the Evaluation Team, prepares a draft Evaluation Report, and forwards to the Evaluation Team for their comments. If, as a result of these comments, substantive changes are called for, the report is revised and, once again, forwarded to the Evaluation Team.
  • The team chair sends the final Evaluation Report to the president, with copies to campus official(s), of the requesting institution to provide an opportunity for him/her to make corrections of fact, and to make substantive comments. The team chair may accept and incorporate any factual or minor corrections. Comments on substance made by the president and/or campus official(s) are appended to the final report.
  • The Evaluation Report is placed on the Commission agenda, and the division director forwards the Evaluation Report to the full Commission. An invitation to attend the Commission meeting is forwarded to the president of the institution, who may also designate appropriate representatives to attend.
  • The team chair presents the Evaluation Report to the full Commission and introduces representatives of the institution. Following the presentation, and possible discussion, the Commission takes a vote to accept, amend or reject the Evaluation Report. Given an Evaluation Team recommendation for approval, the standard practice is to grant approval for a specific period of time with progress/annual reports due. Follow-up site visit(s) (re-evaluations) are typically scheduled prior to approval expiration. The Evaluation Team may recommend the Commission consider linking Commission approvals to a US Department of Education (USDOE) recognized accrediting association that is either an institutional or specialized licensing or professional association.
  • The Commission will notify the institution, in writing, of its decision within 10 days of the meeting.
  • If a progress report is required, it is the responsibility of the institution to produce three (3) copies and an electronic version. Upon receipt of the progress report, the director, the team chair, or if the team chair is not available, an appropriate representative from the Executive Committee representing that type of institution, will review the report. A brief written summary will be prepared and presented to the full Commission for a vote to accept, amend or reject the report.
  • Annual reports (in-state institutions), per PART Pos 1006 of the NH Code of Administrative Rules, will be required by December 31 of each year, listing the names of the programs, degrees and certificates the institution offered as of September 1 of the year in which the report is filed and new curricular plans for the upcoming year; and annual reports submitted to its institutional accrediting agencies. Also, if applicable, audited financial statements for 3 years following notification from the U.S. Department of Education regarding financial responsibility ratios below the expected threshold.
  • Annual reports (out-of-state institutions), per PART Pos 1006 of the NH Code of Administrative Rules, will be required by December 31 of each year, outlining offerings; enrollments by site(s); curriculum changes; changes in faculty that includes academic discipline, degree alignment with courses taught, degrees held/institution(s) attended; current status with accreditors; and any other area specified by the Evaluation Team or Commission.
  • When approval(s) are linked to a USDE recognized accrediting agency, the director will review related materials and attend evaluation site visits as appropriate.
  • Per RSA 292:8-g, the Commission reports its action (in writing) by January 31 of each odd-numbered year to both the House and Senate Education Committees.

Schedule of Required Fees

Action In-State Institutions Out-of-State Institutions

Incorporation

   

New Institution

10,000

 

Main campus outside the US

20,000

 

Branch Campus

 

10,000

Program/Degree

   

New

2,000

3,000

Continuing Review

   

Annual Report

 

500

Site Visit

1,000

2,000

Substantive Change in Governance

3,000

 

Acquisition, Transfer, Sale of Assets, or Merger

3,000

 

Closure

3,000

2,000

Written Request for Expedited Review (per degree)

1,000

2,000

Monitoring Compliance    

Disciplinary

1,000

2,000

Revocation of Authority

2,000

4,000

Administrative Approvals    

Closed credit-bearing course, program or degree

 

500

Closed credit-bearing internship or practicum

 

500

Open credit-bearing course(s)

 

500

Open non-credit bearing course(s)

 

500

Open non-credit residency/internship/practicum

 

500

Open credit-bearing internship/practicum

 

500

Recruiter residing in NH

 

500

Partner with approved in-state institution

 

500

Stipends for Evaluation Committee  

 

Chair

2,000

2,000

Member(s) not affiliated with a NH-based institution

1,000

1,000


(b) Team members shall also be reimbursed for all expenses related to the evaluation, such as travel, lodging, meals. Payment shall be made to the individual, but forwarded to the commission 10 days following the site visit.

(c) All direct costs for the evaluation shall be the responsibility of the requesting institution.

(d) Checks for required fees shall be made payable to: Treasurer, State of New Hampshire


New Hampshire Department of Education
101 Pleasant Street | Concord, NH | 03301-3494
Telephone: (603) 271-3494 | TDD Access: Relay NH 711