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NPSAC Meeting Mintues - May 2008


Nonpublic School Advisory Council (NPSAC)
May 16, 2008
Meeting Minutes (14 pages)

Present: Kevin Moody, Randy Richardson (Chair), Bill Bennett, Mary Moran, Trudy Wright, Ed Murdough, Kent Bicknell, Gregg Champlin, Leslie Higgins, Marie Morgan, Mary Heath

1. At 10:10am Randy Richardson welcomed the group. The meeting minutes of January 25, 2008 were unanimously approved. The March 25, 2008 meeting was canceled due to bad weather.

2. Randy discussed Senate Bill 337 regarding Home Education. The Home Education Council has a list of 22 private schools which have been willing to serve as "participating agents" for home schooled children. Information regarding the NH Home Education program and "participating agents" is at attachment #1. Dublin Christian Academy does serve 5 -10 families in this manner. These children usually transition to the Academy so this is a useful connection. The Sant Bani School did provide this service for awhile at no cost, but it is time and energy intensive.

3. Randy announced that Dennis Runey is leaving the Council due to personal reasons. The Council members expressed their appreciation for the advice Dennis has provided the Council and the Department over many years.

On May 14, 2008 the NH State Board of Education approved the Commissioner's appointment of two new members to the NPSAC: Cathy Chesley of the Hopkinton Independent School and David McCusker of the Cardigan Mountain School. Randy noted that he has two other people interested in filling vacancies on the Council. Kent Bicknell, Kevin Moody and Anne McLane Kuster will be re-nominated. Kent asked if the Council had approved time limits for Council members.

4. Kent introduced Gregg Champlin from the Bureau of Emergency Management of the NH Department of Safety. Gregg has been working with Kent and the Sant Bani School staff to improve their emergency response procedures. Gregg has been doing this in NH for 15 years. RSA 189:64, School Emergency Response Plans, requires all NH public and private schools to have a site specific emergency response plan by July 1, 2009 which is based on and conforms to the Incident Command System and the National Incident Management System. RSA 189:64 is at attachment #2. Gregg's handout is at attachment #3.

To develop an appropriate emergency response plan, Gregg advises schools to

  • Contact local police, fire and emergency management personnel to begin the development of a plan;
  • Require all administrators and key staff to complete two of FEMA's online courses at www.training.fema.gov:
    • IS 100sc, Introduction to Incident Command System for Schools, and
    • IS 700, Introduction to the National Incident Management System; and
  • Contact Gregg's office (223-3629 or gregg.champlin@hsem.nh.gov) for more comprehensive training and assistance. There was some discussion about scheduling an emergency planning orientation session for private schools. Kent voiced appreciation for Gregg's assistance. His school involves the office and custodial staff in their planning.

5. Ed Murdough announced that on May 14, 2008 the NH State Board of Education approved changes to ED 400, Nonpublic Schools, to allow for the conditional approval of private schools in some instances. The amendment to ED 401.02 is at attachment #4. Other legislation which has passed includes

  • Automated External Defibrillators (AED's) need to be registered with the state and although someone needs to be trained to use the AED, they do not necessarily need to be designated as the person required to provide assistance. See attachment #5 for the AED registry form.
  • A new council has been established to study issues related to autism.
  • Per Senate Bill 376 each local fire chief shall annually inspect all school buildings within his or her jurisdiction while school is in session and submit a report to the state fire marshal on the condition of the buildings no later than December 15th. The State Fire Marshal's office will report the results to the SAUs and school board chairs.
  • Kindergarten will be required in all districts in 2009; however, 5 year olds will not be required to attend.

6. Ed Murdough left the room at 11:05am. Leslie Higgins reported that as of July 1, 2007, 110 NH private schools were approved for attendance (AA) only. Another 30 were approved for attendance and program (AP) due to their accreditation by regional agencies.

7. Marie Morgan reported on the child care "black hole". The "black hole" is the seemingly lack of state responsibility for pre-kindergarten and child care programs operated by private schools approved by the Department of Education's School Approval Office. Neither the NH Department of Education nor the NH Department of Health and Human Services' (DHHS) Child Care Unit is responsible for approving and monitoring these pre-kindergarten child care programs under state statute.

As a result of this "black hole", neither Department can require operators of approved private schools to have their child care program owners and providers undergo criminal record checks (unless they receive state funds), physical health examinations, professional development, or adhere to ratios of personnel to the number of children on site, which are just a few of the requirements for DHHS licensed child care programs. Bill Bennett noted that the NEASC accreditation does include child care guidelines.

Mary Heath, the Department of Education's Assistant Commissioner, arrived at 11:30 am.

8. Randy distributed a 6 page document related to the mission and background of the NPSAC. There was a brief discussion regarding the Council's mission and background.

Mary Heath noted that an annual report from the NPSAC to the State Board of Education would be welcome. Kent said the report should highlight the "richness and diversity of the nonpublic school environment".

Randy asked if there were any specific questions or issues to raise next year. Kent suggested that we gather examples of partnering between NH public and private schools such as St Paul's summer program and the White Mountain School and its involvement with the locals.

Bill Bennett noted that other New England states do not have a similar Council with such a broad representation of private schools.

There was a brief discussion regarding how the Council might approve schools for their program due to the expense of regional accrediting agencies.

Randy said he would provide a tentative schedule of meetings for next year. Kent suggested the meetings start at 9:00 am.

The meeting adjourned at 12:00pm.

Submitted by Marie Morgan

Attachments

1. Home Education and Participating Agents
2. RSA 189:64, School Emergency Response Plans
3. Gregg Champlin's Handout (5.16.08)
4. ED 401.02, Nonpublic School Types of Approval
5. AED Registry Form
6. List of NPSAC Members

Attachment 1

RSA 193-A:6 Home Education Records; Evaluation.

II. The parent shall provide for an annual educational evaluation in which is documented the child's demonstration of educational progress at a level commensurate with the child's age and ability. The child shall be deemed to have successfully completed his annual evaluation upon meeting the requirements of any one of the following:

(a) A certified teacher or a teacher currently teaching in a nonpublic school who is selected by the parent shall evaluate the child's educational progress upon review of the portfolio and discussion with the parent or child. The teacher shall submit a written evaluation to the commissioner of education, resident district superintendent, or nonpublic school principal;
(b) The child shall take any national student achievement test. Such test results shall be reported to the commissioner of education, resident district superintendent, or nonpublic school principal;
(c) The child shall take a state student assessment test used by the resident district. Such test results shall be reported to the commissioner of education, the resident district superintendent, or nonpublic school principal; or
(d) The child shall be evaluated using any other valid measurement tool mutually agreed upon by the parent and the commissioner of education, resident district superintendent, or nonpublic school principal.

III. The commissioner of education, resident district superintendent, or nonpublic school principal shall review the results of the annual educational evaluation of the child in a home education program as provided in paragraph II. If the child does not demonstrate educational progress for age and ability at a level commensurate with his ability, the commissioner, superintendent, or principal shall notify the parent, in writing, that such progress has not been achieved. The parent shall have one year from the date of receipt of the written notification to provide remedial instruction to the child. At the end of the one-year probationary period, the child shall be reevaluated in a manner as provided in this section

Source. 1990, 279:3, eff. July 1, 1991. 2006, 13:4, eff. May 12, 2006.

NH Department of Education Home Education Administrative Rule Ed 315.02 Definitions.

(f) "Educational progress" means growth in learning commensurate with age and ability within the child's individual home education program that is described in Ed 315.04.

(i) "Participating agency" means the resident district superintendent, the commissioner, or a nonpublic school principal.

Attachment 2

189:64 Emergency Response Plans.

I. Within 2 years of the effective date of this section, every public and nonpublic school shall develop a site-specific school emergency response plan which is based on and conforms to the Incident Command System and the National Incident Management System. The plan shall provide that at least 2 of the currently required number of fire evacuation drills shall be emergency response drills. The plan shall address hazards including but not limited to acts of violence, threats, earthquakes, floods, tornadoes, structural fire, wildfire, internal and external hazardous materials releases, medical emergencies, and any other hazard deemed necessary by school officials and local emergency authorities. The first emergency response drill shall be conducted within one year of the completion of the plan.

II. The plan shall be coordinated with local emergency authorities and with the emergency operations plan in the municipality in which the school is located. A school shall review its plan at least annually, and shall update the plan, as necessary. The director of homeland security and emergency management, department of safety shall assist school districts in conducting training for and providing support to school districts in the development, implementation, and review of an emergency response plan, as may be needed.

Source. 2007, 92:1, eff. July 1, 2007.

Attachment #3

School Emergency Response Plan Handout (Gregg Champlin 5.2008)
RSA 189:64
School Emergency Response Plans

All public and nonpublic schools in New Hampshire are required to have a site specific Emergency Response Plan that is based on and conforms to the Incident Command System and the National Incident Management System by July 1, 2009.

Many schools have asked, "How do we conform to this law?" The following is a brief overview of some of the initial steps.

  • Contact your local police, fire and emergency management personnel. They should be able to;
    • Inform you of the primary hazards in your community
    • Support your plan development efforts
    • Inform you of what to expect when they respond to your facility
    • Inform you of what is expected from schools during a community wide emergency or disaster
    • Aid you in conducting Drills and Exercises
    • Conduct trainings (if available)
    • Other assistance as needed
    • Contact NH HSEM for training and support (Contact info below)
  • Mandatory that all administrators and staff wit key roles complete FEMA online courses at www.training.fema.gov
    • IS100sc, Introduction to Incident Command System for Schools
    • IS700, Introduction to the National Incident Management System

NOTE: It is recommended that all staff take IS-100sc! Some school administrators give 2.5 hours Staff Development Time for completion. This will aid all staff in understanding the management system the school is utilizing and their roles during an emergency.

  • Contact NH Homeland Security and Emergency Management for Comprehensive Emergency Management Planning for Schools (CEMPS) training and planning assistance as necessary.

Gregg Champlin at (603) 223-3629 or gregg.champlin@hsem.nh.gov

Teacher's Response Guide

In case of an emergency

  • Remain calm.
  • The first person to be aware of a situation takes immediate action and/or immediately directs student/staff to safety.
  • Notify personnel in the area of the situation.
  • Notify the office of the situation.
  • Remain quiet in order to hear further instructions.
  • Document the situation, the action taken, and the time of each.

Drop

This action is used to immediately protect students and staff from an explosion, gunfire, earthquakes, tornado, etc.

When the command is given

  • Drop to the ground under a table or desk.
  • Face away from any windows and cover your eyes by leaning your face against your arms.
  • Hold on to the desk or table.
  • Stay put until instructed to get up.
  • If in an area without an object to drop under then just drop to the floor and protect your head.
  • If outside drop to the ground and lay flat.
  • Remain quiet to listen for instructions.
  • Immediately following account for all individuals.

Shelter in Place

This action is used to shelter students and staff within the building in case of a Hazardous Material incident.

When the announcement is made

1. Students and staff should report to the designated area(s) of refuge.
2. Close all windows and doors. Seal any openings if necessary.
3. Take attendance to account for all individuals.
4. Do not allow anyone to leave the room unless an all clear is given.
5. Emergency bathroom use only with a buddy.
6. Stay away from all doors and windows.
7. Use classroom phones only for life threatening emergencies.
8. Prepare for Evacuation
9. Remain quiet for further instructions.

Lock Down

This action is used to clear the hallways and common areas of all students and staff and secure them in rooms.

When the announcement is made

1. Students and staff report to the nearest classroom.
2. Close and Lock the doors and windows.
3. Draw the shades and cover the door window if possible.
4. Do not leave for any reason.
5. Move to the corner of the room that is furthest away from windows and doors.
6. Shut off lights.
7. Remain quiet.
8. Wait for further instructions.

Evacuation

Evacuation is used to clear the building for any reason.

When the announcement is made

1. Bring attendance records and emergency materials.
2. Take the closest and safest way out of the building.
3. Walk
4. Do not stop for belongings unless instructed.
5. Go to your designated area.
6. Check for injuries.
7. Begin student and staff accountability.
8. Remain quiet and wait for further instructions.

Reverse Evacuation

This action is used to bring all students and staff into the building.

When the announcement is made

  • The first person aware of a situation directs the students and staff to enter the building.
  • Walk quickly into the building.
  • Notify the office/Principal.
  • Report to a designated area such as the gym, cafeteria, or classroom.
  • Check for injuries.
  • Begin student accounting.
  • Remain quiet for further instructions.

Scan

This action is used in the case of a bomb threat.

When the announcement is made

  • Remain calm.
  • Look around your room for anything that you are unable to identify.
  • Do not move, open or touch a suspicious object.
  • Do not use the walkie-talkies or cell phones.
  • If something is found, evacuate room to safer area.
  • Notify Command post, Describe suspicious item
  • Calmly inform the designated personnel assigned to your area.
  • Remain quiet and wait for further instructions.

Lockout

This action is used when the school has been threatened from the outside. Examples of threats; wild animal, non-custodial parent, threat made by a former student, an armed robbery near the school, etc.

When the announcement is made

  • Student and staff out of doors commence REVERSE EVACUATION
  • Reverse Evacuate "temporary" classrooms into school
  • Cancel ALL outside activities
  • Lock all exterior entrances and station observers
  • Close curtains on outside windows
  • Continue normal class activities if practical
  • Next step may be LOCKDOWN

First Aid

Assess the need for first aid

  • If there is any question of seriousness of injury Call 911 immediately!
  • Wear protective gloves when caring for any wounds.
  • If the injury is minor (i.e. small cuts or scrapes) use your classroom first aid kit to clean the wound and apply a bandage.
  • Document First Aid given.
  • If a major injury has occurred contact the school nurse and nearest First Aid/ CPR trained staff member. Check for breathing and pulse.
  • Never move the injured unless they are in imminent danger or directed to do so by medical personnel.
  • If a student is injured and cannot immediately evacuate, use your buddy teacher. One to take class and one to wait with injured student if the area is safe.

List below staff members in your area of the building who are First Aid and/or CPR trained

Student Care: Teachers Responsibility

Personnel: All classroom Teachers and Substitutes, or adults with students

Responsibilities

[ ] Assess the situation and remain calm

[ ] Remember the emergency Response Actions; Drop, Lockdown, Shelter-In-Place, Evacuation, Reverse Evacuation, Scan and Lockout

[ ] Listen for direction and keep students quiet

[ ] Give instruction to students in a calm manner

[ ] Retrieve your emergency kits including the student's emergency forms, small first aid kit, buddy teacher's class list, paper, and pens for documentation

[ ] Be sure to have your school identification.

In designated Evacuation area

[ ] Instruct students to sit on the ground if weather permits

[ ] Take attendance and begin student accounting procedures

[ ] Inform accounting staff of missing or additional students in your group

Continued Supervision of Students

[ ] Supervise and reassure students

[ ] Administer First aid for minor injuries (Document all First Aid)

[ ] If you need help from the Medical or the Behavioral Health team contact the staff in charge of Student Care or the Operations Officer to assist you.

[ ] Keep all students together- Keep record of students with the Medical Team, Behavioral Health Team or released

[ ] Observe students for signs of hypothermia or over heating (use 'space blankets' to protect students)

[ ] Be alert for latent signs of injury or shock in all students

Signs of shock may include pale clammy skin, irregular breathing, and/or weak and rapid pulse.

Student Release

[ ] Runners will bring a form requesting student

[ ] Inform the runner if the student is in medical area or with the crisis team

[ ] Note that the student has left with the runner on the form

[ ] Send information about minor first aid given

[ ] Student will go with the runner to the release area

  • If a parent demands their child after you have informed them of the release procedure, release the student, document the incident (note witnesses), and avoid a confrontation.
  • The staff needs to speak with one voice. Only the Public Information Officer will release information or inform you of the information to be released to parents, the general public, and or the media.

Attachment #4

Ed 401.02 Types of Approval. In order to be an approved private school as provided in RSA 193:1, a nonpublic school shall comply with the requirements of one of the following approval categories:

a) A nonpublic school, which has satisfactorily completed the requirements for attendance as set forth in Ed 403, shall be approved for attendance (AA) for a period of 3 years.

(b) A nonpublic school which does not meet all of the applicable requirements of Ed 403 can be designated as conditionally approved for a period of one year provided that:

(1) The school was previously approved and is seeking continued approval pursuant to Ed 403.02;

(2) All identified deficiencies and a timetable for their correction are incorporated into the approval designation;

(3) Deficiencies related to health and safety of students and/or staff are corrected as directed by the authority having jurisdiction; and

(4) In no case shall a school be designated as conditionally approved for more than three consecutive school years.

(c) A conditionally approved school which fails to meet the requirements of an approved school within three consecutive school years shall be designated as unapproved and shall be subject to the provisions of Ed 408.09.

(d) A nonpublic school denied approval shall have 10 days to make a request to the commissioner for a grievance hearing before the nonpublic school advisory council grievance committee in accordance with the provisions of Ed 406.07.

(e) The state board of education can grant a nonpublic school a delay in full compliance with these rules for up to one year upon receipt of a written recommendation for such delay from the nonpublic school advisory council following a vote of the council. The recommendation from the nonpublic school advisory council shall identify requirements not met, provide reasons why the school is unable to meet each unmet requirement, identify an expected date of compliance for each requirement, and shall explain the unique conditions which justify the delay in meeting all state requirements.

(f) A nonpublic school which meets all requirements for attendance and program evaluation as set forth in Ed 403 or a nonpublic school which meets the requirements for attendance purposes only and is a member in good standing of a school accrediting agency approved by the state of education in accordance with Ed 405 shall be approved for attendance and program (AP) for a period of 5 years.

(g) A nonpublic school, which has not been previously approved, shall be granted preliminary approval during its first year of operation when the following conditions have been met:

(1) The department has received documentation of health and safety inspections conducted by the local authorities having jurisdiction and all health and safety violations have been corrected;

(2) All licenses and permits required by state and local authorities have been received;

(3) There are some standards, other than those in (1) and (2) above, which the school is unable to meet prior to opening and which do not prevent the school from adequately meeting the needs of its students;

(4) A site visit has been conducted by representatives of the department;

(5) In no circumstances shall preliminary approval extend beyond one school year; and

(6) A nonpublic school denied approval shall have 10 days to make a request to the commissioner for a grievance hearing before the nonpublic school advisory council grievance committee in accordance with the provisions of Ed 406.07.

Source. #2055, eff 6-16-82; ss by #2714, eff 5-16-84; ss by #4372, eff 2-24-88; ss by #4961, eff 10-26-90; ss by #6049, eff 6-2-95; ss by #6366, eff 10-30-96, EXPIRED: 10-30-04

New. #8263, eff 1-22-05; ss by #9159, eff 5-16-08


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