Fiscal Agent Requirements
A newly authorized public charter school completes the following steps in order to become established as a non-profit organization doing business in the State of New Hampshire.
Establishing a Nonprofit - Public Charter Schools
A newly authorized public charter school completes the following steps in order to become established as a non-profit organization doing business in the State of New Hampshire. Please see checklist to establish a public charter school.
- Register with the New Hampshire Secretary of State as a nonprofit organization at the following link:
Quick Start- start a nonprofit - New Hampshire Non-Profit instructions and forms.
- Helpful Resources: New Hampshire Center for Nonprofits provides support and resources for non-profit organizations and National Charter School Resource Center.
- A vendor number is required to receive state/federal funds. Complete and submit an online New Hampshire Vendor Registration and Alternate W-9 form. An Alternate W-9 form will be automatically submitted upon completion of the online vendor application. Please notify the charter school office of assigned vendor number.
- To receive federal funds by electronic payment, complete and submit the State Treasury Automated Clearing House (ACH) Enrollment Form for Direct Deposits. Please submit this form directly to the New Hampshire State Treasury.
Please complete the following forms and submit to the NHDOE charter school office for processing:
- Request Form for District and School Identification Numbers is used to generate district and school ID#s for a newly authorized public charter school. The District and School ID#s are used for statistical tracking. These ID#s are generated once a vendor number has been assigned by the State of New Hampshire.
- Contact Information Form - is used to notify the NHDOE charter school office of any updates/revisions to contact information.
- General Assurances form will be emailed to the applicant once the above listed forms have been processed. You must have an original signed General Assurances form on file with the NH Department of Education each year in order to receive federal funds.
The final step to receive awarded federal startup funds (if applicable) is to create a user account and receive permissions to access the Online Grants Management System and/or various applications within the myNHDOE Single Sign On system.
- Create a User Account for the myNHDOE Single Sign On System. The Single Sign On system (or portal) is used by education/school personnel to access and submit school data. Appropriate permissions will be provided to designated school personnel to allow access to various applications within the Single Sign On portal.
The Online Grants Management System (OGMS) is housed within the portal. The OGMS is a web-based application that allows Department staff and authorized school personnel to track the status of federal funds. This includes creating budget applications and submitting monthly expenditures for reimbursement. The Online Grants Management System handbook is located under Accountability/Reporting Requirements.
Resources
- Education Department General Administrative Regulations (EDGAR) and Other Applicable Grant Regulations
- New Hampshire Financial Accounting Handbook for Local Education Agencies assists New Hampshire school districts and public charter schools with establishing and maintaining an accounting system that will serve the budgeting, operating and reporting needs of the local education agency.